December meeting minutes

CVYAA/PTO Meeting Minutes-Draft

Thursday, December 14, 2017

Members present-Danielle Caviness, Mike Caviness, Don Conning, Meg Dovin, John Dovin, Erin Giannone, Scotti Pennypacker, and Tracie McComb

  1. Call to order – 7:05 pm.
  2. Approval of minutes– John Dovin made a motion to approve the minutes from October meeting. 2nd-Danielle. Motion passed unanimously.
  3. Reports of officers and standing committees
  1. Treasury Report- Don
  • Zappia bill paid.
  • Gift card for Dave Wood was purchased.
  • Deposits for archery and baseball made.
  • Plan to speak to Ken Loss about how long to save receipts.
  1. Sports of All Sorts- Meg
  • Website updates were discussed.
  • Discussed plans to contact program leads about goals and wish list.
  • Tabled goals for next meeting.
  1. Safety Coordinator-Danielle
  • Danielle held a CPR class on November 19 at the Silver Lake Fire Hall; four people attended.
  • The group discussed a donation and “Thank You” card for the use of the hall.
  1. Unfinished business
  1. Boys Travel Basketball – Tracie
  • Sixth grade didn’t make cuts this season. They have a 1 – 3 record.
  • Fifth grade didn’t make cuts this season. They have a 2 – 2 record.
  • Currently there are no referees for the games; parents are helping out, donating time.
  1. Girls Travel Basketball-Erin
  • Sixth grade girls have seven players and a 3 – 0 record.
  • Fifth grade girls have ten players and a 0 – 3 record.
  1. PTO Closet-Tracie
  • Tracie McComb and Jacquie Meehan cleaned and organized the PTO closet.
  1. Website-Tracie
  • Group discussed the format for the website and reviewing program webpages.
  • Plan to discuss options for changes at a later date.

5. New Business

  1. Saturday Morning Hoops-Tracie
  • Tracie made a motion to approve mailing. 2nd Don. Motion passed.
  1. Baseball form-Danielle
  • Registration in January.
  • Prices have increased to cover Little League costs.
  • One sign-up date. Discussed the goal of encouraging online sign-up.
  • Advertising in Mulligan Shopper for registration date.
  • Fall ball & All-star information has been added to form.
  • Sport & Parent Conduct Form must be signed and returned in order for students to participate in the program.
  • The photography form has been revised.
  • Group is looking into the possibility of displaying the softball banner at the school.
  • John Dovin made motion to approve the packet. 2nd Don. Motion passed.
  • Jason Legg donated $200 toward girls’ entrance fee for all- stars.
  1. Generator-Tracie
  • Group discussed a new battery and estimate for it. Contacting John Meehan for information.
  • Tracie McComb made a motion for estimate. 2nd Danielle. Motion passed.
  1. Comments and Concerns
  • Thank you” from Haley Rhaposardi for scholarship money. She’s playing for Marywood and requested sponsorship money; the board voted against it.
  1. Adjourn meeting-Tracie made a motion to adjourn meeting. 2nd John. Motion passed unanimously. Meeting adjourned at 8:05.